Know what you have
Items, batches, expiry, FEFO and stock take.
Inventory & Procurement
Control clinic stock from shelf to supplier.
Keep batches, expiry and stock levels connected to the way your clinic actually buys: plan replenishment, approve purchase orders, receive deliveries, match supplier bills and see what is still payable.
Batch & FEFO control
PR to PO purchasing
GRN & receiving
3-way match & AP
Dispensary shelves
Batches & expiry
Every branch
Deliveries
Consumables
Stock take
One connected supply cycle
Know what you have, control what you buy, and pay only for what arrived.
Relify keeps inventory, purchasing, receiving and supplier finance connected while keeping each operational event separate and traceable.
Know what you need
Low-stock thresholds and reorder planning.
Control what you buy
PRs, approvals, RFQs and purchase orders.
Receive it properly
GRNs, partial deliveries, batch, expiry and actual cost.
Match before payment
PO, GRN and supplier bill, checked together.
Settle what you owe
Accounts payable, payments, returns and credits.
Inventory features
Everything your clinic needs to keep stock moving.
From the first stock count to the final supplier payment, keep the details connected and every step easy to follow.
Batches, expiry & FEFO
Keep each batch traceable and prioritise the earliest valid expiry when stock is used.
Explore stock visibilityStock take & adjustments
Count the shelf, review differences and commit adjustments when the physical count is ready.
Explore the supply cycleLow-stock & reorder planning
See what needs replenishing and turn the requirement into a formal purchase request.
Explore purchasingPurchase requests & approvals
Capture quantities, reasons and urgency, then route the request through the right approval.
Explore approvalsQuotations & purchase orders
Compare suppliers when needed, or move an approved request straight into a purchase order.
Explore purchase ordersGRNs & partial deliveries
Record the quantities that actually arrive, with batch, expiry and received cost on each receipt.
Explore receivingSuppliers & cost history
Keep supplier contacts, quotations and actual purchase costs connected to your buying history.
Explore supplier workflowsThree-way matching
Check the purchase order, goods received and supplier bill together before payment.
Explore matchingPayables, returns & credits
Track what is due, return the exact batch and record supplier credits without changing stock twice.
Explore supplier financeIllustrative workflow previews. Figures shown are examples.
Purchasing
From “we need this” to an approved supplier order.
Routine purchases can move straight from an approved requisition to a PO. When comparison matters, add RFQs, supplier quotations and an award step without forcing that process onto every medicine order.
Approvals control purchasing, not physical stock.
PRs, RFQs and POs do not add inventory or Accounts Payable. Stock changes only when a Goods Received Note is posted.
Purchase Requisition
Pending approval
Multiple items, quantities, reason, urgency, preferred supplier, estimated cost and branch approval.
Optional sourcing & quotations
Use when needed
Invite suppliers, compare price, lead time, quote expiry, payment terms and supplier history, then award all or part of the requirement.
Purchase Order
Draft
Create manually, from an approved PR or from an RFQ award. Send a formal supplier-facing order with delivery expectations.
Receiving
Record what actually arrived, not what was ordered.
Receiving is its own workspace. Confirm actual quantities, partial deliveries, exact batch or lot, expiry, supplier and purchase cost before posting the GRN into physical inventory.
- Partial deliveriesReceive what arrived now and keep the rest open on the PO.
- Batch, lot and expiryCaptured on receipt, so FEFO and expiry tracking start right away.
- Actual purchase costSaved to the item and supplier history.
- Receiving exceptionsFlag damaged, wrong or short-dated stock before it is posted.
Supplier finance
Match what you ordered, received and were billed.
The stock event and the finance event stay separate: the GRN creates stock, the supplier bill creates Accounts Payable, and the 3-way match checks whether the three documents agree.
Verify before payment.
Compare the order, the receipt and the supplier invoice line by line before money leaves the clinic.
Purchase OrderPO-1048 · RM 1,482
Goods ReceivedGRN-0268 · RM 1,482
Supplier BillBILL-991 · RM 1,482
Clean match · ready for payment
Know what the clinic still owes.
Track posted supplier bills, due dates, overdue balances, unbilled GRNs, payments, credits and supplier balances.
RM 0Total outstanding AP
Due within 7 daysRM 8,420
OverdueRM 2,180
Unbilled GRNs4
Available supplier creditsRM 680
Beyond the happy path
Suppliers, returns and group governance stay connected too.
The purchasing record should still make sense when a delivery is late, stock is damaged, a branch has surplus, or HQ needs to review a higher-value purchase.
Supplier relationships with purchasing context.
Keep contacts, WhatsApp, email, linked items, preferred supplier status, quotation history, purchase costs, POs, returns and credits together.
Return the exact batch and record the credit separately.
Supplier returns reduce the exact received batch. Supplier credit notes then reduce AP without creating a negative expense or changing stock twice.
Branch autonomy with optional HQ control.
Routine purchasing can stay at branch level while higher-value purchases can route through HQ Operations or HQ Finance under configurable Group-plan policies.
Operational visibility
See the cost, risk and movement behind the stock.
Use the same underlying history for expiry risk, stock value, purchase-cost changes, item margins, supplier performance and cross-branch movement.
Questions & answers
A clearer picture of your inventory.
What to know about stock control, purchasing, receiving, suppliers and the finance workflow around them. Still have a question? Talk to our team.
What can I manage within Relify Inventory & Procurement?
Relify connects item and stock control with purchase requisitions, supplier sourcing, purchase orders, goods receiving, supplier bills and Accounts Payable so the operational and finance records stay linked.
How does Relify handle batches, expiry dates and FEFO stock?
Batch or lot details and expiry dates are captured when stock is received. That batch history can then support expiry monitoring and FEFO-style stock control instead of treating every unit as one undifferentiated balance.
Can branches raise purchase requests and route higher-value purchases for approval?
Yes. Routine purchasing can remain at branch level, while higher-value purchases can be routed through branch approval, HQ Operations or HQ Finance under configurable Group-plan policies.
What happens when a supplier delivers only part of an order or the stock is wrong?
Receiving is handled separately from ordering. Staff can record partial deliveries, the actual quantities received, batch and expiry details, and exceptions such as damaged, wrong or short-dated stock before posting the Goods Received Note.
Does Relify keep supplier pricing and actual purchase-cost history?
Yes. Supplier contacts, quotations, purchase orders and the actual cost captured at receiving can stay connected to the buying history, giving the clinic a clearer view of purchase-cost changes and supplier performance over time.
How does the 3-way match connect inventory with Accounts Payable?
The Goods Received Note creates the stock event, while the supplier bill creates the Accounts Payable event. Relify can compare the purchase order, goods received and supplier bill together before payment so mismatches are easier to identify.
Can I manage supplier returns, credits and movement between branches?
Yes. Supplier returns can reduce the exact received batch while supplier credit notes reduce Accounts Payable separately. The inventory history also keeps cross-branch stock movement visible for multi-branch operations.
How do I check pricing or arrange a demo?
Visit the pricing page to review current plan options, or contact Relify to arrange a demo and discuss your clinic’s inventory and procurement workflow.